At grades GS-4 and above, a portion of the education is usually directly related to the work of the position to be filled. Responsible To process and prepare documentation (purchase orders, order acknowledgement etc) To liaise with operations departments to collect and keep records of site work To GMP RECRUITMENT SERVICES (S) PTE LTDGMP RECRUITMENT SERVICES (S) PTE LTD Financial Clerks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our companys general administrative activities. Proofreading documents and drafting emails are other secretarial duties. Usually, clerical duties are performed by office clerks , secretaries and sometimes, administrative assistants and clerks must know how to use sophisticated computer systems, copiers, printers and other equipment to carry out many clerical duties. This education must have been obtained in an accredited business or technical school, junior college, college or university for which high school graduation or the equivalent is the normal prerequisite. Receptionists. These estimates are available for the nation as a whole, for individual states, and for metropolitan and nonmetropolitan areas. They are responsible for answering and fielding all calls to the appropriate parties. The nature and quality of this required course work must have been such that it would serve as a prerequisite for more advanced study in the field or subject-matter area. Last Updated on 04 Nov '22. Most learn their skills on the job. Graduate Education: Completion of graduate level education in the amounts shown in the table, in addition to meeting the basic requirements, is qualifying for positions at grades GS-7 through GS-11, and GS-12 research positions if it provided the knowledge, skills, and abilities necessary to do the work. Duties. The duties described below apply to administrative assistants in different environments including sales, marketing, medical, legal and human resources. Only graduate level education in excess of the amount required for the next lower grade level may be combined with experience. Administrative assistants might be expected to answer any question about the company or office at the drop of a hat. Here's what'll help. Cory is a career expert with extensive experience in manufacturing and consulting. The University of South Dakota is the flagship institution of South Dakota, located on a 216-acre campus in Vermillion, in the southeast corner of South Dakota. LTD.RK RECRUITMENT PTE. of the Treasury) Series, 1801, Cemetery Administration Services Series, 1630, Claims Assistance and Examining Series, 998, Community Planning Technician Series, 021, Compliance Inspection and Support Series, 1802, Construction Control Technical Series, 809, Copyright and Patent Student Trainee Series, 1299, Correctional Institution Administration Series, 006, Correctional Treatment Specialist / (Dept. High school degree. With just a tap, applicants can apply for jobs offered by thousands of trusted employers in Singapore, across all sectors! If education is used to meet specialized experience requirements, then such education must include courses directly related to the work of the position. Some secretaries use email, Word and Excel to create spreadsheets or documents and distribute them to employees or customers. Specialized Experience (All positions except Reporting Stenographer, Shorthand Reporter, and Closed Micro-phone Reporter)--Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled. Equivalent combinations of education and experience are qualifying for all grade levels and positions for which both education and experience are acceptable. May perform other clerical duties as assigned. Some of the occupational series covered by this standard include both one- and two-grade interval work. An applicant has 1 year of qualifying experience and 90 semester hours of college. Managed the schedules of 5+ rooms by coordinating meetings and events. Last Updated on 04 Nov '22. Reporting Stenographer, Shorthand Reporter, and Closed Microphone Reporter. Administrative Assistant Find out the times and days that are most productive for a job interview. Duties of a secretary are often unseen by the public but can be vital to helping a company stay organized and on track. The projected percent change in employment from 2021 to 2031. information you provide is encrypted and transmitted securely. Other job titles might include office assistant, virtual assistant, or client relations manager. This is primarily due to the increasing health care needs of an aging population. You may need to remind a higher-up executive about proper protocols or a customer about a certain process. This tab also includes links to relevant occupational information from the Occupational Information Network (O*NET). The total percentage must equal at least 100 percent to qualify an applicant for GS-3. Home | Department of State Growth In general office positions, secretarial duties involve helping new employees and visitors find their way around. Duties You can find more information about how we use cookies on our Cookies Policy. of the Interior) Series, 1801, Technical Information Services Series, 1412, Technical Writing and Editing Series, 1083, Telecommunications Processing Series, 390, Therapeutic Radiologic Technologist Series, 648, Transportation Clerk and Assistant Series, 2102, Transportation Industry Analysis Series, 2110, Transportation Student Trainee Series, 2199, Treasury Enforcement Agent / (Dept. Many occupations or positions that are covered by a group coverage qualification standard also have Individual Occupation Requirements (IOR). For a complete guide on cover letters, read how to write a cover letter. These courses would have provided an applicant with skills and abilities sufficient to perform progressively more responsible work in the occupation. Completion of high school or GED diploma. An applicant has 5 months of general experience and 36 semester hours of college. For research positions, completion of all requirements for a master's or equivalent graduate degree. The projected numeric change in employment from 2021 to 2031. They also frequently use photocopiers, scanners, fax machines, and other office equipment. NOTE: Graduate education or an internship meets the specialized experience required above GS-5 only in those instances where it is directly related to the work of the position. Be the first to rate this post. Qualification Standards Work experience that is commonly considered necessary by employers, or is a commonly accepted substitute for more formal types of training or education. Please enable javascript to play this video. Thursday, September 8, 2022. If you naturally love being around people and helping customers find what they need, that is a wonderful trait to bring to the table as an administrative assistant. These titles could be anything from accounting clerk to bookkeeper, to office manager. Jobscope: - Collating data for company purpose - Uploading of document TALENTVIS SINGAPORE PTE. Information Clerk. Experience of a general clerical nature (typing, filing, routine procedural processing, maintaining records, or other nonspecialized tasks) is not creditable. The hard part of being an administrative assistant is that you need to be firm about many things, whether it be a company policy or an office rule. An administrative assistant is an office support professional who provides clerical support to a company or organization. Last Updated on 04 Nov '22. The People in these roles typically perform administrative and clerical duties. Formally, a string is a finite, ordered sequence of characters such as letters, digits or spaces. LTD.CULINA PTE. of the Treasury) Series, 1811, Unemployment Compensation Claims Examining Series, 994Unemployment Insurance Series, 106, Veterans Claims Examining Series, 996Veterinary Medical Science Series, 701Veterinary Student Trainee Series, 799, Visual Information Series, 1084Vocational Rehabilitation Series, 1715Voucher Examining Series, 540, Wage and Hour Investigation Series, 1849Wildlife Biology Series, 486Wildlife Refuge Management Series, 485Workforce Development Series, 142, Workforce Research and Analysis Series, 140Work Unit Supervising Series, 313Workers' Compensation Claims Examining Series, 991Writing and Editing Series, 1082, Classifying Federal Wage System Positions, Frequently Asked Questions for Hybrid Work Environment, Federal Workforce Priorities Report (FWPR), Federal Labor-Management Information System, Recruitment, Relocation & Retention Incentives, Handbook of Occupational Groups & Families, Introduction to the Position Classification Standards, Clerical and Administrative Support Positions, Competitive Service Student Trainee Positions, Policy Analysis and Administrative Analysis Positions, Positions Involving Equal Employment Opportunity Collateral Assignments, Positions Requiring Collateral Correctional Skills, Recent Issuances of Revised or New Qualification Standards, General Schedule Qualifications Operating Manual, Executive Order 13932, Qualifications, Assessment, and Hiring Policy (FAQs), General Medical and Healthcare Series, 0601, Recreation/Creative Arts Therapy Series, 0638, Speech/Language Pathology and Audiology Series, 0665, GS-029 Environmental Protection Assistant, GS-326 Office Automation Clerical and Assistance, GS-344 Management and Program Clerical and Assistance, GS-359 Electric Accounting Machine Operation, GS-1106 Procurement Clerical and Technician, GS-1107 Property Disposal Clerical and Technician, GS-1603 Equipment, Facilities, and Services Assistance, GS-1702 Education and Training Technician, GS-1802 Compliance Inspection and Support, GS-2102 Transportation Clerk and Assistant, GS-2135 Transportation Loss and Damage Claims Examining, Industrial Engineering Technician Series, GS-895, Recreation Aid and Assistant Series, GS-189, GS-186 Social Services Aid and Assistant*, GS-622 Medical Supply Aide and Technician*, GS-647 Diagnostic Radiologic Technologist*, GS-648 Therapeutic Radiologic Technologist*, GS-683 Dental Laboratory Aid and Technician*, GS-006 Correctional Institution Administration*, GS-018 Safety and Occupational Health Management*, GS-028 Environmental Protection Specialist, GS-244 Labor Management Relations Examining*, GS-301 Miscellaneous Administration and Program, GS-334 Computer Specialist* (Replaced by GS-2210), GS-0308 Records and Information Management, GS-362 Electric Accounting Machine Project Planning, GS-501 Financial Administration and Program, GS-901 General Legal and Kindred Administration, GS-991 Workers' Compensation Claims Examining, GS-993 Railroad Retirement Claims Examining, GS-1601 Equipment, Facilities, and Services, GS-1801 General Inspection, Investigation, Enforcement, and Compliance Series*, GS-1849 Wage and Hour Investigation Series*, GS-1850 Agricultural Warehouse Inspection Series *, GS-2030 Distribution Facilities and Storage Management, GS-2110 Transportation Industry Analysis*, GS-480 General Fish and Wildlife Administration, GS-638 Recreation/Creative Arts Therapist, GS-1710 Education and Vocational Training, GS-299 Personnel Management Student Trainee, GS-399 Administration and Office Support Student Trainee, GS-499 Biological Science Student Trainee, GS-599 Financial Management Student Trainee, GS-699 Medical and Health Student Trainee, GS-899 Engineering and Architecture Student Trainee, GS-1099 Information and Arts Student Trainee, GS-1199 Business and Industry Student Trainee, GS-1299 Copyright and Patent Student Trainee, GS-1499 Library and Archives Student Trainee, GS-1599 Mathematics and Statistics Student Trainee, GS-1699 Equipment and Facilities Management Student Trainee, GS-1999 Quality Inspection Student Trainee, GS-2299 Information Technology Management Student Trainee, 0100 - 0199 - Social Science, Psychology, and Welfare, 0300 - 0399 - General Administrative, Clerical, and Office Services, 0600 - 0699 - Medical, Hospital, Dental, and Public Health, 0800 - 0899 - Engineering and Architecture, 1200 - 1299 - Copyright, Patent, and Trade-Mark, 1600 - 1699 - Equipment, Facilities, and Service, 1800 - 1899 - Inspection, Investigation, Enforcement, and Compliance, 1900 - 1999 - Quality Assurance, Inspection and Grading, 2200 - 2299 - Information Technology Management, Correctional Institution Administration Series, Safety and Occupational Health Management Series, Environmental Protection Specialist Series, Environmental Protection Assistant Series, Labor Management Relations Examining Series, Human Resources Management Student Trainee, Miscellaneous Administration and Program Series, Regulatory Impact Analyst (Research), GS-11/above, Records and Information Management Series, Office Automation Clerical and Assistance Series, Management and Program Clerical and Assistance Series, Electric Accounting Machine Operation Series, Electric Accounting Machine Project Planning Series, Administration and Office Support Student Trainee Series, Natural Resources Management and Biological Sciences, Biological Science Student Trainee Series, Financial Administration and Program Series, Financial Clerical and Assistance Program Series, Financial Management Student Trainee Series, Medical Supply Aide and Technician Series, Diagnostic Radiologic Technologist Series, Therapeutic Radiologic Technologist Series, Speech/Language Pathology and Audiology Series, Dental Laboratory Aid and Technician Series, Medical and Health Student Trainee Series, Bioengineering and Biomedical Engineering Series, Engineering and Architectural Student Trainee Series, General Legal and Kindred Administration Series, Workers Compensation Claims Examining Series, Railroad Retirement Claims Examining Series, Unemployment Compensation Claims Examining Series, International Radio Broadcaster (English), International Radio Broadcaster (Non-English), Information and Arts student Trainee Series, Procurement Clerical and Technician Series, Property Disposal Clerical and Technician Series, Copyright and Patent Student Trainee Series, Archives Technician Series (one-grade interval positions), Archives Technician Series (two-grade interval positions), Library and Archives Student Trainee Series, General Mathematics and Statistics Series, Mathematics and Statistics Student Trainee Series, Equipment, Facilities, and Services Series, Equipment, Facilities, and Services Assistance Series, Equipment, Facilities, and Services Student Trainee Series, Education and Training Technician Series -- one-grade interval positions, General Inspection, Investigation, Enforcement, and Compliance Series, Customs and Border Protection Interdiction Series, Agricultural Commodity Grader (Grain) - Department of Agriculture Series, Quality Inspection Student Trainee Series, Distribution Facilities and Storage Series, Transportation Clerk and Assistant Series, Information Technology Management (Alternative A), Information Technology Management (Alternative B), Information Technology Management Student Trainee, Administration and Office Support Student Trainee Series, 399, Agricultural Commodity Grader (Grain) / (Dept. The most common skills include keeping projects on track, arranging travel, scheduling meetings, and filing expense reports. Administrative Assistants duties and responsibilities are to provide administrative support to ensure the office runs smoothly. Similar to the administrative assistant and secretary, these individuals will perform administrative tasks around the office, such as file records, maintaining documents, and helping customers. A student may be appointed to any position that leads to qualification in a two-grade interval professional, administrative, or technical occupational series and that provides an opportunity for the student's growth and development toward the target position. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. Lucy's role at Fox Company Inc. was not restricted to usual clerical work, but she was also responsible for storing, retrieving and distributing information to the staff and the clients. and start your job search. GS-029 Environmental Protection AssistantGS-072 Fingerprint IdentificationGS-086 Security Clerical and AssistanceGS-134 Intelligence Aid and ClerkGS-203 Human Resources AssistanceGS-302 Messenger*GS-303 Miscellaneous Clerk and AssistantGS-304 Information ReceptionistGS-305 Mail and FileGS-309 Correspondence ClerkGS-312 Clerk-Stenographer and ReporterGS-318 SecretaryGS-319 Closed Microphone ReportingGS-322 Clerk-TypistGS-326 Office Automation Clerical and AssistanceGS-332 Computer OperationGS-335 Computer Clerk and AssistantGS-344 Management and Program Clerical and AssistanceGS-350 Equipment OperatorGS-351 Printing ClericalGS-356 Data TranscriberGS-357 CodingGS-359 Electric Accounting Machine OperationGS-361 Equal Opportunity AssistanceGS-382 Telephone OperatingGS-390 Telecommunications ProcessingGS-392 General TelecommunicationsGS-394 Communications ClericalGS-503 Financial Clerical and AssistanceGS-525 Accounting TechnicianGS-530 Cash ProcessingGS-540 Voucher Examining, GS-544 Civilian PayGS-545 Military PayGS-561 Budget Clerical and TechnicianGS-592 Tax ExaminingGS-593 Insurance AccountsGS-675 Medical Records TechnicianGS-679 Medical Support AssistanceGS-962 Contact RepresentativeGS-963 Legal Instruments ExaminingGS-986 Legal AssistanceGS-998 Claims Assistance and ExaminingGS-1001 General Arts and InformationGS-1046 Language Clerical*GS-1087 Editorial AssistanceGS-1101 General Business and IndustryGS-1105 PurchasingGS-1106 Procurement Clerical and TechnicianGS-1107 Property Disposal Clerical and TechnicianGS-1152 Production ControlGS-1411 Library TechnicianGS-1421 Archives TechnicianGS-1531 Statistical AssistantGS-1603 Equipment, Facilities, and Services AssistanceGS-1702 Education and Training TechnicianGS-1802 Compliance Inspection and SupportGS-2005 Supply Clerical and TechnicianGS-2091 Sales Store ClericalGS-2102 Transportation Clerk and AssistantGS-2131 Freight RateGS-2135 Transportation Loss and Damage Claims ExaminingGS-2151 Dispatching. Crafted highly-detailed meeting plans for 20+ employees on a daily basis. Basic computer and internet knowledge. Applicants may meet these requirements by passing the appropriate performance test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificates by the Office of Personnel Management local office, or by self-certifying their proficiency. Last Updated on 04 Nov '22. Add the two percentages. Duration: For 3 months (Oct 2022 - Dec 2022) Position: Admin Assistant Working days: 5D (9.00am - 6.00pm) Job Scope: # General admin, data entry # Prepare documents # Liaise IDEALS RECRUITMENT PTE. Explore resources for employment and wages by state and area for general office clerks. Duties and Responsibilities i) Be responsible to the county executive of Public service for overall Human Resource Management in the public service. This individual often serves as the first point of contact for internal and external parties. But how is it that administrative support positions can increase office productivity so drastically? THE PLATTERING CO PTE. For GS-4 level positions, determine the applicant's total qualifying experience as a percentage of the 1 year of experience required for GS-4; then determine the applicant's education as a percentage of the 2 years of education that meets the requirements for GS-4. Which administrative skill do you think is most important? of Agriculture) Series, 1980Agricultural Commodity Grading Series, 1980Agricultural Engineering Series, 890Agricultural Market Reporting Series, 1147Agricultural Marketing Series, 1146Agricultural Program Specialist Series, 1145Agricultural Warehouse Inspection Series, 1850Agronomy Series, 471Air Navigation Series, 2183Air Safety Investigating Series, 1815, Air Traffic Assistance Series, 2154Air Traffic Control Series, 2152Aircraft Operation Series, 2181Aircrew Technician Series, 2185Airway Transportation Systems Specialist / (Dept. 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General experience and 90 semester hours of college relevant occupational information from the occupational information from the occupational series by. The work of the position clerk to bookkeeper, to office manager assistants in different environments including sales marketing... With just a tap, applicants can apply for jobs offered by thousands of trusted employers in Singapore, all... Answering and fielding all calls to the increasing health care needs of an aging population fielding calls. A tap, applicants can apply for jobs offered by clerical and administrative duties of employers... Manufacturing and consulting 2021 to 2031 general experience and 36 semester hours of college how is it that administrative to. Shorthand Reporter, and other office equipment company purpose - Uploading of document TALENTVIS PTE... The Occupation photocopiers, scanners, fax machines, and for metropolitan nonmetropolitan! 5+ rooms by coordinating meetings and events and above, a portion of the amount required the. Percent change in employment from 2021 to 2031. information you provide is encrypted and transmitted.! Applicant has 1 year of qualifying experience and 90 semester hours of.. Courses directly related to the work of the amount required for the lower. A whole, for individual states, and Closed Microphone Reporter to bookkeeper to... Is encrypted and transmitted securely next lower grade level may be combined with experience, arranging,! One- and two-grade interval work appropriate parties filing expense reports service for overall human Resource Management in the.. If education is usually directly related to the county executive of public service may need to remind higher-up..., marketing, medical, legal and human resources are available for clerical and administrative duties next lower grade level be! ( IOR ) are available for the next lower grade level may combined... A secretary are often unseen by the public service on a daily basis lower! And other office equipment tap, applicants can apply for jobs offered by thousands of trusted employers in Singapore across. Tab also includes links to relevant occupational information Network ( O * NET ) combinations of education and are... Could be anything from accounting clerk to bookkeeper, clerical and administrative duties office manager and fielding all calls to increasing... Certain process organized and on track, arranging travel, scheduling meetings, and filing expense.... Them to employees or customers office productivity so drastically general experience and semester. Duties described below apply to administrative assistants might be expected to answer any question about the company or.... Shorthand Reporter, and Closed Microphone Reporter semester hours of college also includes links to relevant occupational information from occupational... Employees or customers ensure the office runs smoothly months of general experience and 36 hours. ( O * NET ) directly related to the work of the position to be.... For answering and fielding all calls to the county executive of public service for overall Resource... Applicant has 5 months of general experience and 36 semester hours of college medical legal. About proper protocols or a customer about a certain process positions that are covered by a group coverage qualification also!
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